KPA Flex offers pricing for teams of any size.
For more information, contact our sales team:
What's Included?
| Reporting | ||||
|---|---|---|---|---|
| Form Builder |  | |||
| Form Builder | Design your own reports for your team to fill out. | Design your own reports for your team to fill out. | | |
| Forms Library | | |||
| Forms Library | Import pre-built forms and customize them to work for your team. | Import pre-built forms and customize them to work for your team. | | |
| Mobile Reporting | | |||
| Mobile Reporting | Submit reports via browser of through the free iPhone/Android apps. | Submit reports via browser of through the free iPhone/Android apps. | | |
| Unlimited Attachments | | |||
| Unlimited Attachments | Attach unlimited documents, photos, and videos to reports. | Attach unlimited documents, photos, and videos to reports. | | |
| Offline Reporting | | |||
| Offline Reporting | Submit reports and attach photos with no connectivity. Reports upload when connectivity resumes. | Submit reports and attach photos with no connectivity. Reports upload when connectivity resumes. | | |
| View Responses | | |||
| View Responses | View responses online, plus print or forward them via email. | View responses online, plus print or forward them via email. | | |
| Revision History | | |||
| Revision History | Edit reports & track changes, authors, and dates for reach revision. | Edit reports & track changes, authors, and dates for reach revision. | | |
| Filtering & Analysis | | |||
| Filtering & Analysis | Search for groups of reports & visualize them using charts & graphs. | Search for groups of reports & visualize them using charts & graphs. | | |
| Follow-Up Reports | | |||
| Follow-Up Reports | Track the status of any open or overdue follow-ups. | Track the status of any open or overdue follow-ups. | | |
| Participation Reports | | |||
| Participation Reports | Track which team members have been filling out reports. | Track which team members have been filling out reports. | | |
| Export Reports | | |||
| Export Reports | Export reports to PDF and Excel or via the free API. | Export reports to PDF and Excel or via the free API. | | |
| Scheduled Reports | | |||
| Scheduled Reports | Setup automatic email reports daily, weekly, monthly, etc. | Setup automatic email reports daily, weekly, monthly, etc. | | |
| Individual Notifications | | |||
| Individual Notifications | Setup notifications for specific conditions like "when Severity is set to High." | Setup notifications for specific conditions like "when Severity is set to High." | | |
| Group Notifications | | |||
| Group Notifications | Setup notifications for groups of people at once like "everyone on the Dallas project." | Setup notifications for groups of people at once like "everyone on the Dallas project." | | |
| Permissions | | |||
| Permissions | You decide who can fill-out, view, and edit reports. Allow access to certain responses. | You decide who can fill-out, view, and edit reports. Allow access to certain responses. | | |
| Task List | ||||
| Training | | |||
| Training | Auto-assign tasks when training is required or incomplete | Auto-assign tasks when training is required or incomplete | | |
| Subordinate Training | | |||
| Subordinate Training | Send notifications to supervisors when subordinates have overdue training | Send notifications to supervisors when subordinates have overdue training | | |
| Follow-Ups | | |||
| Follow-Ups | Assign and notify team members when follow-ups are assigned from a report | Assign and notify team members when follow-ups are assigned from a report | | |
| Acknowledgments | | |||
| Acknowledgments | Notifications & tasks assigned when an acknowledgments are sent out | Notifications & tasks assigned when an acknowledgments are sent out | | |
| Inspection | | |||
| Inspection | Auto-assign tasks when asset inspection are out-of-date or coming due | Auto-assign tasks when asset inspection are out-of-date or coming due | | |
| Equipment | ||||
| Types | | |||
| Types | Setup any type of equipment along with inspection schedules and custom fields | Setup any type of equipment along with inspection schedules and custom fields | | |
| Inspections | | |||
| Inspections | Assign inspections on daily/weekly/monthly/annual intervals | Assign inspections on daily/weekly/monthly/annual intervals | | |
| Assignments | | |||
| Assignments | Assign inspections to specific team members so they receive a task in their list | Assign inspections to specific team members so they receive a task in their list | | |
| QR Code | | |||
| QR Code | All assets have a unique QR code which can be scanned for status reports and inspections | All assets have a unique QR code which can be scanned for status reports and inspections | | |
| Custom Fields | | |||
| Custom Fields | Track custom fields for each asset, plus photos, attachments, location, and more | Track custom fields for each asset, plus photos, attachments, location, and more | | |
| Custom Form | | |||
| Custom Form | Use the Form Builder to design a form for use as an asset inspection | Use the Form Builder to design a form for use as an asset inspection | | |
| Status Reports | | |||
| Status Reports | Run status reports to see which assets are expired, expiring, or up-to-date | Run status reports to see which assets are expired, expiring, or up-to-date | | |
| Import/Export | | |||
| Import/Export | Import assets from other systems and export via PDF/Excel/API | Import assets from other systems and export via PDF/Excel/API | | |
| Scheduled Reports | | |||
| Scheduled Reports | Schedule status reports daily/weekly/monthly/etc | Schedule status reports daily/weekly/monthly/etc | | |
| Acknowledgments | ||||
| Acknowledgments | | |||
| Acknowledgments | Send a short message w/attachments & track who has signed off. | Send a short message w/attachments & track who has signed off. | | |
| Task & Notification | | |||
| Task & Notification | Acknowledgments send a notification, plus create an open-task until signed off. | Acknowledgments send a notification, plus create an open-task until signed off. | | |
| Sub-Groups | | |||
| Sub-Groups | Send to the whole company or certain team members (like 'all drivers in the North region'). | Send to the whole company or certain team members (like 'all drivers in the North region'). | | |
| Signatures | | |||
| Signatures | Optionally require employees to sign when they acknowledge the message. | Optionally require employees to sign when they acknowledge the message. | | |
| On-Going | | |||
| On-Going | Setup acknowledgments that automatically assign to new profiles (such as orientation alerts). | Setup acknowledgments that automatically assign to new profiles (such as orientation alerts). | | |
| Status Report | | |||
| Status Report | Track and export status reports of who has/hasn't signed off. | Track and export status reports of who has/hasn't signed off. | | |
| Pending Report | | |||
| Pending Report | Track and export reports of all acknowledgments your team hasn't completely signed off on. | Track and export reports of all acknowledgments your team hasn't completely signed off on. | | |
| Control Panel | ||||
| Permissions | | |||
| Permissions | Create unlimited roles from 100+ permissions to make sure team members only view and edit certain content. | Create unlimited roles from 100+ permissions to make sure team members only view and edit certain content. | | |
| New Hire Evaluations | | |||
| New Hire Evaluations | Setup tasks that automatically prompt evaluations of new hires by the employee's supervisor, manager, mentor, etc. | Setup tasks that automatically prompt evaluations of new hires by the employee's supervisor, manager, mentor, etc. | | |
| Data Lists | | |||
| Data Lists | A centralized place to list client, subcontractors, locations, projects, or anything else you can think of. | A centralized place to list client, subcontractors, locations, projects, or anything else you can think of. | | |
| Wordsmith | | |||
| Wordsmith | Choose your own wording (e.g. locations vs projects vs field offices) to make the site familiar to your team. | Choose your own wording (e.g. locations vs projects vs field offices) to make the site familiar to your team. | | |
| Dataload | | |||
| Dataload | Quickly load large volumes of data like training or employee profiles via spreadsheet. | Quickly load large volumes of data like training or employee profiles via spreadsheet. | | |
| API | | |||
| API | Programmatically access the data in your KPA Flex account via the free API. | Programmatically access the data in your KPA Flex account via the free API. | | |
| Rules | | |||
| Rules | Schedule reports and other tasks automatically using KPA Flex Rules. | Schedule reports and other tasks automatically using KPA Flex Rules. | | |
| ScoutView | | |||
| ScoutView | Share a limited view of employees and equipment with other companies. | Share a limited view of employees and equipment with other companies. | | |
| Auditing | | |||
| Auditing | Track who made different changes and when the changes were made. | Track who made different changes and when the changes were made. | | |
| Training | ||||
|---|---|---|---|---|
| Matrix | | |||
| Matrix | List your trainings, how often, and who's required. KPA Flex will track status & assign renewal tasks. | List your trainings, how often, and who's required. KPA Flex will track status & assign renewal tasks. | | |
| Tasks | | |||
| Tasks | Tasks are automatically assigned when training is due. | Tasks are automatically assigned when training is due. | | |
| Rolling or Window | | |||
| Rolling or Window | Assign training on a rolling schedule or as annual windows like "Every June." | Assign training on a rolling schedule or as annual windows like "Every June." | | |
| One-Off | | |||
| One-Off | Assign one-off trainings to groups of employees. | Assign one-off trainings to groups of employees. | | |
| Status Reports | | |||
| Status Reports | Run status reports to see who is expired, expiring, or up-to-date. | Run status reports to see who is expired, expiring, or up-to-date. | | |
| Automated Reports | | |||
| Automated Reports | Schedule reports to be emailed daily, weekly, monthly, etc. | Schedule reports to be emailed daily, weekly, monthly, etc. | | |
| Group Training | | |||
| Group Training | Perform training in a group with a live roster. Optionally scan employee qr codes. | Perform training in a group with a live roster. Optionally scan employee qr codes. | | |
| Certificates | | |||
| Certificates | All training completions receive an official KPA Flex training certificate PDF. | All training completions receive an official KPA Flex training certificate PDF. | | |
| Import/Export | | |||
| Import/Export | Import training completions from other system or export trainings via Excel or API. | Import training completions from other system or export trainings via Excel or API. | | |
| Require Signatures | | |||
| Require Signatures | Optionally require signatures when training is completed. | Optionally require signatures when training is completed. | | |
| Lessons | ||||
| Online Training | | |||
| Online Training | Let your team complete training online by building your own lessons. | Let your team complete training online by building your own lessons. | | |
| Lesson Builder | | |||
| Lesson Builder | Build your own lessons using text, images, PowerPoint, videos, and quizzes. | Build your own lessons using text, images, PowerPoint, videos, and quizzes. | | |
| Mobile Optimized | | |||
| Mobile Optimized | Computer-based lessons work perfectly on desktop, tablets, and mobile devices. | Computer-based lessons work perfectly on desktop, tablets, and mobile devices. | | |
| Multilingual | | |||
| Multilingual | Lessons are automatically translated to over 80 languages. | Lessons are automatically translated to over 80 languages. | | |
| Passing Score | | |||
| Passing Score | Optionally require a certain score in order to pass the lesson. | Optionally require a certain score in order to pass the lesson. | | |
| Signatures | | |||
| Signatures | Optionally require a signature before the online lesson is completed. | Optionally require a signature before the online lesson is completed. | | |
| Lesson Library | | |||
| Lesson Library | Import dozens of pre-built lessons like Lockout Tagout and Slips, Trips & Falls. | Import dozens of pre-built lessons like Lockout Tagout and Slips, Trips & Falls. | Add-On | |
| Narration | | |||
| Narration | Using advanced text-to-speech technology, automatically narrate in over 80 languages. | Using advanced text-to-speech technology, automatically narrate in over 80 languages. | Add-On | |
| Edit Anything | | |||
| Edit Anything | Edit pre-built lessons in seconds to include your own procedures, questions, and more. | Edit pre-built lessons in seconds to include your own procedures, questions, and more. | Add-On | |
| Lesson Analytics | | |||
| Lesson Analytics | Analyze quiz performance, top-missed questions, lesson duration, and more. | Analyze quiz performance, top-missed questions, lesson duration, and more. | Add-On | |
| Motion Graphics | | |||
| Motion Graphics | Upload motion videos for graphic slides. | Upload motion videos for graphic slides. | Add-On | |
| Background Music | | |||
| Background Music | Choose from dozens of background music soundtracks to fill out your custom lessons. | Choose from dozens of background music soundtracks to fill out your custom lessons. | Add-On | |
| Resources | ||||
| Documents / SOPs | | |||
| Documents / SOPs | Upload documents like SOPs, employee handbooks, manuals - anything you want to share with your team. | Upload documents like SOPs, employee handbooks, manuals - anything you want to share with your team. | | |
| PDFs / Videos | | |||
| PDFs / Videos | Upload PDFs, Word Documents, PowerPoints, Excel Spreadsheets, YouTube links, and more. | Upload PDFs, Word Documents, PowerPoints, Excel Spreadsheets, YouTube links, and more. | | |
| Tagging | | |||
| Tagging | Tag each document with its location, category, client, or anything else you can think up. | Tag each document with its location, category, client, or anything else you can think up. | | |
| Permissions | | |||
| Permissions | Determine which employees have access to each resource. | Determine which employees have access to each resource. | | |
| History | | |||
| History | KPA Flex automatically tracks the revision history which can be helpful for SOPs. | KPA Flex automatically tracks the revision history which can be helpful for SOPs. | | |
| Search | | |||
| Search | Full text search of the document titles and the content of those documents. | Full text search of the document titles and the content of those documents. | | |
| App Support | | |||
| App Support | Access and view resources from within the iPhone / Android KPA Flex apps. | Access and view resources from within the iPhone / Android KPA Flex apps. | | |
| Offline | | |||
| Offline | Mark resources to be available offline & the app will download them ahead of time. | Mark resources to be available offline & the app will download them ahead of time. | | |
| Employees | ||||
| Employee Profiles | | |||
| Employee Profiles | Each team member has a profile page listing name, photo, supervisors, subordinates, hire date, emergency contact info, training, open tasks, and more. | Each team member has a profile page listing name, photo, supervisors, subordinates, hire date, emergency contact info, training, open tasks, and more. | | |
| Terminated Profiles | | |||
| Terminated Profiles | When team members leaves you can terminate their login without losing their profile information. | When team members leaves you can terminate their login without losing their profile information. | | |
| ID Card | | |||
| ID Card | Print out ID cards showing the employee's name, employee number, photo, and QR code. | Print out ID cards showing the employee's name, employee number, photo, and QR code. | | |
| QR Code | | |||
| QR Code | Each team member is assigned a QR code that can be scanned to view a client-view including trainings and more. | Each team member is assigned a QR code that can be scanned to view a client-view including trainings and more. | | |
| Offline | | |||
| Offline | The iPhone/Android apps automatically download the employee's profile plus training attachments for offline viewing. | The iPhone/Android apps automatically download the employee's profile plus training attachments for offline viewing. | | |
| Employee Search | | |||
| Employee Search | Search and export your list of trainings to PDF, Excel, or via the API. | Search and export your list of trainings to PDF, Excel, or via the API. | | |
| Dataload | | |||
| Dataload | Quickly load a large number of employee profiles using a spreadsheet. | Quickly load a large number of employee profiles using a spreadsheet. | | |
| 100+ Languages | | |||
| 100+ Languages | Automatically translate all web content (including forms, training, etc) into 100+ languages. | Automatically translate all web content (including forms, training, etc) into 100+ languages. | | |
| Timezones | | |||
| Timezones | Choose a company-wide or user specific timezone. | Choose a company-wide or user specific timezone. | | |
| Single Sign-On | | |||
| Single Sign-On | Allow your team to login using your centralized login service such as Okta, Azure, Google, OAuth 2, SAML, and more. | Allow your team to login using your centralized login service such as Okta, Azure, Google, OAuth 2, SAML, and more. | Add-On | |
| Driver | ||||
| Driver Files | | |||
| Driver Files | Keep track of driver qualification files for your regulated drivers. | Keep track of driver qualification files for your regulated drivers. | Add-On | |
| Status Reports | | |||
| Status Reports | Run status reports to see who is up-to-date, expired, or expiring. | Run status reports to see who is up-to-date, expired, or expiring. | Add-On | |
| Terminated | | |||
| Terminated | Records are retained even after an employee is gone. | Records are retained even after an employee is gone. | Add-On | |
