Scheduled Reports
Schedule reports to automatically email you or your team including recent reports, training status, inspection status, participation, follow-ups, and more.
Overview
You can always login to iScout & run detailed status reports throughout the system, but sometimes you want that information to come to you. With scheduled reports, you can setup daily, weekly, monthly, or even annual reports that automatically get emailed to you or your team.
Scheduling a Report
Scheduling a report is a lot like setting up a recurring calendar event. First you choose the time of day and how often it should repeat, then you choose other settings like the day of the week or day of the month. You can also setup reports for all weekdays, etc. Finally you can select an optional end-date so that the scheduled reports automatically stop by themselves.
Choosing The Data
Now you decide what type of information you want to include in your email. You can attach up to 5 items to any given email - but beware that most mail clients will block message above a certain size (10MB is pretty common). Reports that you can schedule include:
- Form Responses - include recent responses for a specific form from the last week, month, etc
- Training Status Report - training status for certain groups of employees or trainings
- 2020 Analytics - (add-on) quiz performance and lesson duration reports for recent completions
- Equipment / Inspection Status Report - expiring or expired asset inspections, optionally filtered by project, etc
- Follow-Ups Report - open and/or over-due follow-up assignments
- Participation Report - employee participation information for recent form responses
Choosing the Recipients
Now you choose which employees will receive the scheduled report. Filter by name, job title, location, project, role, and more. You can also add an additional message to the email plus choose how the report is formatted (e.g. Excel or PDF).
History
For existing schedule reports, you can review the message history to see when the last scheduled report was sent, who it sent to, and when the next one will send.
Top Control Panel Features
Check out the Control Panel Overview or learn about specific features:
Employee Management »
Search and manage employees and view team member profiles including open tasks, training, recent reports, and more
Roles & Permissions »
Create your own roles and define choose from over 100 permissions for each role type
Scheduled Reports »
Schedule daily/weekly/monthly email reports to be sent to you and your team including recent reports, pending follow-ups, training status, inspection status, and more
Import Data »
Load large amounts of data through spreadsheets including employee profiles, training history, assets, inspection history, and more
iScout API »
The free iScout API offers your IT group programmatic access to iScout data
Wordsmith
Change iScout's default wording to match your preferences. For example, you may prefer 'Project' instead of 'Field Office'
Anniversaries
See which employees have an upcoming hire date anniversary
Employee Settings
Setup custom fields, default timezones, default message settings, and configure the welcome email
ScoutView
Give other companies limited access to view your employees and/or asset inspection status
Data Lists
Create and update lists of information used in forms - such as well-sites, rigs, projects, etc
New-Hire Evaluations
Setup automatic evaluation schedules for new-hire employees
Audit Log
Research changes to your data throughout the iScout application including change agent, date, and what was changed
Form Builder »
Build forms for your team to fill out including photos, signatures, and more
Training »
Setup your training requirements and let the system assign tasks and track status
Acknowledgments »
Send out acknowledgment tasks for your team members to sign off on
Assets & Inspections »
Schedule and assign asset inspections to your team
Reporting
Collect reports from your team in the field. Use a pre-built form or design your own. Setup instant alerts for problems.
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Training
Track training statuses and assign computer-based training. Design your own lessons or use the pre-built 2020 trainings.
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Resources Library
Share documents like operating procedures with your team in the field. Make documents available offline.
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Open-Task List
Each team member has an open-task list for inspections, training, acknowledgments, and more.
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Mobile Apps
Use the free iPhone / iPad / Android iScout apps for offline reporting, offline resources, qr-code scanning, and more.
