Sign-Offs & Acknowledgments

What is an Acknowledgment?

An acknowledgment (aks sign-off) is when you send a message to a group of employees for them to read and sign-off. Optionally include attachments and require electronic signatures if desired. iScout will automatically track which employees have and haven't signed-off on an acknowledgment.

Sending an Acknowledgment

When you send an acknowledgment, you can include the following options:

• Message - up to 140 characters that will be sent as the primary message
• Attachments - (optional) include up to 5 attachments for team members to review before they sign-off
• Require Signature - (optional) require team members to perform an electronic signature which you can see from your status report
• Ongoing - (optional) automatically assign the acknowledgment to new employees (e.g. all new employees must review and sign for the Employment Agreement)
• Recipients - send the acknowledgment to your entire team or to specific groups of people

Assigning Sign-Offs

When you create the acknowledgment, you can assign it to everyone, to groups of people, or to individuals. The system will let you preview the number of people that will receive the message so you can quickly make sure it's going to the correct personnel.

Status Reports

View your acknowledgment any time to see what was sent and how many people have sign-off so far. Export the report to PDF for printing or to an Excel spreadsheet. You can also run "pending acknowledgment reports" to see overall numbers of which employees have not yet signed off on acknowledgments in general. Or you can open up any employee profile page to see if an individual has any un-addressed acknowledgments.

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  Reporting

  Collect reports from your team in the field. Use a pre-built form or design your own. Setup instant alerts for problems.

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  Training

  Track training statuses and assign computer-based training. Design your own lessons or use the pre-built 2020 trainings.

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  Resources Library

  Share documents like operating procedures with your team in the field. Make documents available offline.

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  Open-Task List

  Each team member has an open-task list for inspections, training, acknowledgments, and more.

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  Mobile Apps

  Use the free iPhone / iPad / Android iScout apps for offline reporting, offline resources, qr-code scanning, and more.