Assign asset inspections to your team with recurring intervals like monthly, annually, etc. Run reports for out-of-date or expiring assets.
iScout's Asset Management lets you track and complete inspections for any type of asset. You determine how often inspections are due, who they are assigned to, and what form they fill out - then iScout will automatically track status and assign tasks to keep things running smoothly.
First you create an "asset type" including what inspections need to be done and how often.
For example, you may create a "Fire Extinguisher" asset type which requires a monthly inspection
and an annual inspection. You could have the monthly inspection happen on the first Monday of every
month, and the Annual inspection could be on a "rolling" bases where it expires after exactly one year.
Learn More: Scheduling Inspections
Then you determine what type of inspection needs to be done. Maybe you just want to track the inspection date
and some notes or attachments. Or maybe you want to build a 100 question form for assignees to fill out. It's
all up to you.
Learn More: Form Builder
Now that you've defined the "asset type", it's time to load all of your assets. This can be done one-by-one
through the website or using a spreadsheet. Each asset can be assigned
to any number of iScout profiles. When the inspection status expires, the assignees will receive a task in
their open-task list.
Learn More: Assigning Inspections
Run inspection status reports any time to see which assets have up-to-date, expiring, or expired inspections.
Filter by asset type, location, assignee, or other custom fields to narrow in on the data you need. Reports
can be exported to PDF or spreadsheet, or setup as periodic scheduled reports.
Learn More: Inspection Status Report
Each asset it assigned a QR code. Codes can be exported to PDF for easy printing with several standard sticker templates.
Once a code is scanned, it will show the asset profile along with its inspection
status. Team members can easily scan a QR code and do a quick inspection in seconds.
Learn More: QR Scanner
Check out the EHS Asset Management Overview page or learn more about specific features including:
Assign asset inspections to specific team members and choose how often it needs to be renewed.
Run reports to see which assets are have up-to-date, expiring, or expired inspections.
Each asset has its own profile page which lists inspection status, recent inspections, assignments, and more.
Build your own inspection forms for your team to fill out in the field.
Each asset is assigned a QR code which can be scanned to do a quick inspection or view the inspection status.
When an inspection is expiring or out-of-date, the system will automatically create an open task for the person assigned.
Decide which assets each team member can view, edit, create, or remove.
Setup automatic, scheduled reports to email you or your team asset inspection status reports.
Easily import large numbers of assets or inspection dates to get your site up-and-running quickly.